Room booking software for multi-company hubs
RoomBase helps coworking spaces, shared offices, and company hubs manage rooms, tenant companies, approvals, quotas, recurring bookings, QR check-ins, and floorplans from one simple dashboard.
Built for coworking spaces, office hubs, and shared workspaces.
Your company's bookings
Next in this hub
- Free4
- In use2
- Pending1
- Locked1
Click a room to edit - Drag empty floor to pan - Ctrl+scroll zoom
Shared rooms get messy fast
Once multiple companies or teams use the same rooms, a simple calendar is not enough. You need rules, approvals, and a clear view of every space.
Multiple companies try to reserve the same rooms without clear rules.
Admins waste time approving requests, checking availability, and enforcing policies.
Hub owners do not know which rooms are used, which companies book most, or where capacity is wasted.
One hub dashboard for every room, company, and booking
RoomBase gives hub admins one central place to manage spaces, companies, members, bookings, approvals, quotas, check-ins, and floorplans.
Invite companies into your hub and let their members book rooms with the right permissions.
Decide which rooms require approval and keep admins in control of important spaces.
Set limits per company, room, time range, or booking type.
Support weekly team meetings, recurring workshops, and regular tenant reservations.
Everything you need to run shared rooms
From QR check-ins to floorplans and billing, RoomBase brings the whole booking workflow into one polished hub.
Members scan a room code on arrival so admins can confirm rooms are actually used.
See every room laid out on an interactive floorplan with live availability.
One clean overview of rooms, companies, and bookings across the hub.
Invite tenant companies, manage members, and set per-company permissions.
A shared calendar that keeps every team in sync and conflict-free.
Track who booked what, when, and which rooms drive the most usage.
Review and action pending requests from a single, organized queue.
Billing built in, so you can charge tenants and scale plans with ease.
Set up your hub in minutes
Go from empty calendar to a fully managed, multi-company booking system in three simple steps.
Create your hub
Add your rooms, opening hours, booking rules, and floorplan.
Invite companies
Invite tenant companies or internal teams to join your hub.
Manage bookings
Approve requests, track usage, enforce quotas, and keep rooms running smoothly.
Built for spaces with more than one team
If several companies, teams, or tenants share the same rooms, RoomBase keeps everyone organized.
Let members and companies book rooms without constant admin coordination.
Manage shared meeting rooms across tenant companies.
Coordinate rooms for startups, workshops, mentors, and events.
Give departments structured access to shared meeting spaces.
Simple pricing based on your hub, not every user
Pricing scales with rooms, tenant companies, and operational complexity. No per-member fees on any plan—invite your entire team. Prices exclude VAT.
For small coworking spaces and shared offices.
- 1 hub
- 5 rooms included
- 5 tenant companies included
- No per-member fees
- Room booking calendar
- Company invitations
- Basic approval workflows
- Basic booking quotas
- Email notifications
- Booking history
- Standard support
- Additional room: €10/month
- Additional company: €12/month
For coworking spaces and shared offices.
- 1 hub
- 20 rooms included
- 20 tenant companies included
- No per-member fees
- Everything in Starter
- Advanced approval workflows
- Recurring bookings
- QR check-in
- Interactive floorplans
- Quotas per tenant company
- Booking policies
- Usage analytics
- Multiple hub administrators
- Priority support
- Additional room: €8/month
- Additional company: €8/month
For larger coworking spaces, office buildings and business campuses.
- 1 hub
- 50 rooms included
- 50 tenant companies included
- No per-member fees
- Everything in Growth
- Advanced analytics
- Custom booking policies
- Detailed audit history
- Custom administrative roles
- Room groups and zones
- Data export
- Basic custom branding
- API access
- Priority onboarding and support
- Additional room: €6/month
- Additional company: €5/month
For multi-location operators, large office buildings, universities and corporate campuses.
- Multiple hubs and locations
- Custom room and company allowances
- Centralized multi-location management
- Advanced permissions
- Dedicated onboarding
- SLA
- Custom integrations
- Advanced branding
- Custom data retention
- Enterprise security options
- Dedicated support
- No per-member fees
Prices exclude VAT. Founder Plan available for the first five hubs.
Add-ons
Enterprise identity add-ons are billed per company connection. Setup services are one-time.
SAML/OIDC SSO
€249/company/month
Directory Sync/SCIM
€249/company/month
SSO + Directory Sync
€399/company/month
Custom authentication domain
€199/month
SIEM/log streaming
from €249/month
Custom floorplan setup
€199one-time
Concierge onboarding
€499one-time
Data migration
from €750one-time
First five hubs get the Growth plan at €99/month
RoomBase Founder Plan gives you the full Growth package at nearly half price for 12 months. Direct founder support, guided setup, and structured feedback.
€99/month for 12 months, then €199/month. Limited to the first five hubs.
- 20 rooms included
- 20 tenant companies included
- No per-member fees
- Approvals and quotas
- Recurring bookings
- QR check-in
- Interactive floorplans
- Direct founder support
Questions, answered
Everything you need to know about how RoomBase handles multi-company room booking.
No. RoomBase is priced by hub, rooms, and tenant companies—not individual users. Invite your entire team at no extra cost. There are no per-member fees on any plan.
Bring order to shared room booking
Manage rooms, companies, approvals, quotas, recurring bookings, QR check-ins, and floorplans from one modern dashboard.
Your company's bookings
Next in this hub
- Free4
- In use2
- Pending1
- Locked1
Click a room to edit - Drag empty floor to pan - Ctrl+scroll zoom