QR check-in
From Growth onwardMembers scan a room code on arrival so admins can confirm rooms are actually used — QR check-in starts on Growth (€199/month).
Shared spaces.
Simply managed.
RoomBase is the booking platform for coworking spaces and multi-company hubs — rooms, tenant companies, and reservations in one calm place (EN, DE, FR, NL).
Features
One hub. Every room in view.
From Growth onwardSee your space as it really is. Interactive floorplans bring rooms, availability, and capacity together — the Demo Hub floorplan shows 4 meeting rooms in one view.
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The solution
Less coordination. More room to work.
Find the right space for the moment. Compare rooms, check the equipment, and keep your team's bookings in one place — the Demo Hub directory lists 4 bookable rooms.
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Coworking & desks
Every desk, bookable.
From Growth onwardTurn any room into a coworking space. Members see desks right on the floorplan, click inside the room, and pick their seat — no spreadsheets, no guessing.
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Company management
Invite tenant companies, manage members, and set per-company permissions — up to 15 tenant companies on Starter.
Approval queue
Review and action pending requests from a single, organized queue — approvals are on Starter and every plan above it.
Quotas and booking rules
Set limits per company, room, time range, or booking type.
Issue reporting
Tenants report room problems with photos, category and priority. Hub admins assign, comment with @mentions, and track status to resolved — issue reporting is on Starter (€99/month) and every plan above it.
Maintenance planning
From Growth onwardSchedule maintenance windows, review overlapping bookings, and keep spaces offline until work is done — from the Growth plan (€199/month).
Calendar
A shared calendar. A clearer day.
See bookings across rooms in one place — Demo Hub shows four meeting rooms on one shared calendar.
See the whole schedule
Switch between calendar views and filter by room to focus on the spaces you need.
Make room for changes
Drag bookings to another time or room, resize them, or select an open slot to create a booking.
Know where things stand
Follow booking statuses, from pending approval and check-in through to completion.
Companies & access
Shared spaces. Clear boundaries.
Give every company a place in your hub — Starter includes 15 tenant companies with room access, booking rules, and quotas.
Company management
Invite tenant companies, manage members, and set per-company permissions — up to 15 tenant companies on Starter.
Approval workflows
Decide which rooms require approval and keep admins in control of important spaces.
Quotas and booking rules
Set limits per company, room, time range, or booking type.
Everyday operations
Keep the day moving.
From arrival to the next booking, keep room status, issues, and maintenance connected — QR check-in starts on Growth (€199/month).
QR check-in
From Growth onwardMembers scan a room code on arrival so admins can confirm rooms are actually used — QR check-in starts on Growth (€199/month).
Issue reporting
Tenants report room problems with photos, category and priority. Hub admins assign, comment with @mentions, and track status to resolved — issue reporting is on Starter (€99/month) and every plan above it.
Maintenance planning
From Growth onwardSchedule maintenance windows, review overlapping bookings, and keep spaces offline until work is done — from the Growth plan (€199/month).
Operations
Run the space. RoomBase handles the rest.
Issues, usage, quotas, and desk-level booking — four operational areas in one section, connected to the rooms they belong to.
Problems get fixed, not forgotten.
Anyone can flag a broken projector or bad Wi-Fi right on the room. Admins assign owners, discuss in comments with @mentions, and track every report through to resolved — issue reporting is on Starter (€99/month) and every plan above it.
Use cases
Built for spaces with more than one team
Coworking spaces
Let members and companies book rooms without constant admin coordination.
Office buildings
Manage shared meeting rooms across tenant companies.
Innovation hubs
Coordinate rooms for startups, workshops, mentors, and events.
Company campuses
Give departments structured access to shared meeting spaces.
How it works
Set up your hub in minutes
- 01
Create your hub
Add your rooms, opening hours, booking rules, and floorplan.
- 02
Invite companies
Invite tenant companies or internal teams to join your hub.
- 03
Manage bookings
Approve requests, track usage, enforce quotas, and keep rooms running smoothly.
Pricing
Simple pricing based on your hub, not every user
According to our public pricing catalog, plans start at €99/month (Starter, 8 rooms). Pricing scales with rooms, tenant companies, and operational complexity. No per-member fees on any plan—invite your entire team. Prices exclude VAT.
A tenant company is the organization you invite into your hub—each gets its own members, invitations, quotas, and data isolation. Individual employees are not counted as companies.
Starter
€99/month
For small coworking spaces and shared offices.
- 1 hub
- Up to 8 rooms
- Up to 15 tenant companies
- Unlimited users — no per-member fees
- 2 hub admins
- Standard support
- Extra company: +€5/month after plan allowance
Plan highlights
- Room booking calendar
- Recurring bookings
- Calendar sync (ICS feed)
- Approvals and booking history
- Email notifications
- Company invitations
- Per-user quotas
- Hub logo and name
- Room issue reporting
Book a demoCancel anytime · Guided trial after demo
Most popular
Growth
€199/month
For coworking spaces and shared offices.
- 1 hub
- Up to 20 rooms
- Up to 40 tenant companies
- Unlimited users — no per-member fees
- Unlimited hub admins
- Priority support
- Extra company: +€5/month after plan allowance
Everything in Starter, plus
- Per-company quotas
- Floorplans 2D/3D
- 48h floorplan setup from your PDF/SVG
- Desks and tables
- Maintenance planning
- QR check-in
Book a demoCancel anytime · Guided trial after demo
Scale
€399/month
For larger coworking spaces, office buildings and business campuses.
- 1 hub
- Up to 50 rooms
- Up to 80 tenant companies
- Unlimited users — no per-member fees
- Unlimited hub admins
- Priority onboarding and support
- Extra company: +€5/month after plan allowance
Everything in Growth, plus
- Room optimization
- Usage analytics
- Data export
Book a demoCancel anytime · Guided trial after demo
Enterprise
Custom
For multi-location operators, large office buildings, universities and corporate campuses.
- Multiple hubs and locations
- Custom room and company allowances
- Unlimited users — no per-member fees
- Unlimited hub admins
- Dedicated onboarding and support
Everything in Scale, plus
- Centralized multi-location management
- Advanced permissions
- Advanced branding
- Custom integrations
- Custom data retention
- Enterprise security options
- SLA
Compare all plan features
| Feature | Starter | Growth | Scale | Enterprise |
|---|---|---|---|---|
| Plan limits | ||||
| Hubs | 1 | 1 | 1 | Multiple |
| Room allowance | 8 | 20 | 50 | Custom |
| Tenant company allowance | 15 | 40 | 80 | Custom |
| Users | Unlimited | Unlimited | Unlimited | Unlimited |
| Hub admins | 2 | Unlimited | Unlimited | Unlimited |
| Support | Standard | Priority | Priority onboarding & support | Dedicated onboarding & support |
| Booking & scheduling | ||||
| Room booking calendar | Yes | Yes | Yes | Yes |
| Recurring bookings | Yes | Yes | Yes | Yes |
| Calendar sync (ICS feed) | Yes | Yes | Yes | Yes |
| Approvals and booking history | Yes | Yes | Yes | Yes |
| Email notifications | Yes | Yes | Yes | Yes |
| Companies & quotas | ||||
| Company invitations | Yes | Yes | Yes | Yes |
| Per-user quotas | Yes | Yes | Yes | Yes |
| Hub logo and name | Yes | Yes | Yes | Yes |
| Per-company quotas | No | Yes | Yes | Yes |
| Floorplans & desks | ||||
| Floorplans 2D/3D | No | Yes | Yes | Yes |
| 48h floorplan setup from your PDF/SVG | No | Yes | Yes | Yes |
| Desks and tables | No | Yes | Yes | Yes |
| Operations & insights | ||||
| Room issue reporting | Yes | Yes | Yes | Yes |
| Maintenance planning | No | Yes | Yes | Yes |
| QR check-in | No | Yes | Yes | Yes |
| Room optimization | No | No | Yes | Yes |
| Usage analytics | No | No | Yes | Yes |
| Data export | No | No | Yes | Yes |
| Enterprise | ||||
| Centralized multi-location management | No | No | No | Yes |
| Advanced permissions | No | No | No | Yes |
| Advanced branding | No | No | No | Yes |
| Custom integrations | No | No | No | Yes |
| Custom data retention | No | No | No | Yes |
| Enterprise security options | No | No | No | Yes |
| SLA | No | No | No | Yes |
- Cancel anytime
- 48h floorplan setup from your PDF/SVG
- No per-member fees
Live demo with Alexander Fuchs (Co-Founder). Get started by booking a demo.
Prices exclude VAT. Need more rooms? Upgrade your plan—extra rooms are not sold separately. Extra companies above your allowance are €5/month each after checkout.
Plans renew monthly or annually and can be canceled anytime — access continues to the end of the current billing period; partial periods aren't refunded.
Need more companies or help getting set up?
Add extra tenant companies at €5/month each above your plan allowance, or book a demo for floorplan setup, onboarding, and migration services.
Migrating from spreadsheets?
Plan tenant quotas with the free calculatorExtra company pricing: +€5/month after plan allowance.
Founder Plan
Claim founder planFirst five hubs get the Growth plan at €99/month
RoomBase Founder Plan gives you the full Growth package at nearly half price for 12 months. Direct founder support, guided setup, and structured feedback.
€99/month for 12 months, then €199/month. Limited to the first five hubs.
- Up to 20 rooms
- Up to 40 tenant companies
- No per-member fees
- Unlimited hub admins
- Approvals and quotas
- Recurring bookings
FAQ
Questions, answered
15 common questions about how RoomBase handles multi-company room booking.
Make room for better work.
Book a demo
Live demo with Alexander Fuchs (Co-Founder).